Registration

Registration

Registration is now open

IPAC’24 is an in-person event.

IPAC is an extraordinary opportunity for the entire community of accelerator experts allowing, in particular, the younger generation to meet the more experienced scientists and engineers, as well as industry to showcase their most recent achievements in technological tools for particle accelerators. This is fully achieved only through direct interpersonal relationships, which we shall try to foster as well as we can during and also alongside the scientific program with several social opportunities.

Check or modify your CVENT registration? (Click the “Already registered” button on the top right hand side of the page)

Step 1) Login to or Create an Indico account

Use this link if you do not have an account, JACoW Central Repository login page. If you are unsure whether you already have a JACoW account, please check and search for your name in the Central Repository

Step 2) Follow link from Indico to “Checkout”.

Indico will display a total of $1.00 us dollar until you complete payment in CVENT. This is necessary to allow you to apply discounts and choose optional items.

Step 3) IEEE Members choose the first link. APS or non-IEEE members choose the second link.

After creation of an Indico account or logging into the account you will be directed to complete payment in an external site, CVENT, where you will be able to select registration options listed below. Your registration is not complete until you have submitted payment and received confirmation through CVENT.

Step 4a) IEEE Members sign in with your IEEE account. (APS Members will enter their membership number later.)

Step 4b) All registrants will be transferred to the CVENT site for payment processing.

Complete these 6 steps in CVENT to make payment.

You must complete all steps in CVENT to register for the conference.

Quick links
IPAC Indico event
Documentation on JACoW accounts
Documentation on abstract submission

Registration Fees

Early Registration Deadline	February 28, 2024
	Early Fee	Regular Fee	Onsite Fee
IEEE NPSS Society or APS Member	$725	$950	$950
IEEE or APS Member	$725	$950	$950
Non-Member	$900	$1100	$1100
IEEE or APS Life Member	$250	$475	$475
IEEE or APS Student Member (see our Student Program page for our grant program)	$250	$375	$375
Student Non-Member	$375	$475	$475
Companion/Guest	$320	$320	$320
Exhibitor extra pass	$850	$950	$950
One Day Pass (available at conference registration desk)	N/A	$375	$375

Registration Inclusions

	Inclusions (ex. Proceedings, Technical Sessions, Sunday Welcome Reception, Tuesday EIC Collaboration Workshop, Wednesday WISE Event, Thursday Conference Banquet)
Conference Registration	Proceedings, Technical Sessions, Sunday Welcome Reception, Tuesday EIC Collaboration Workshop, Wednesday WISE Event, Thursday Banquet, Exhibition Hall
One Day Registration	Proceedings, Technical Sessions, Exhibition Hall
Companion/Guest Registration	Sunday Welcome Reception, Tuesday EIC Collaboration Workshop, Wednesday WISE Event, Thursday Banquet, Exhibition Hall

Optional Options

Early Registration Deadline	March 29, 2024
	Early Fee	Regular Fee	Capacity
Additional Banquet Tickets	$150	$150	150
Additional Reception Tickets	$50	$50	150
Technical Tour (Cutoff March 22, 2024)	$75	$75	240

ORNL Technical Tour
IPAC’24 will provide a tour of selected facilities at the Oak Ridge National Laboratory (ORNL) on Saturday, May 25, 2024. The tour will board buses at the Music City Center and travel to ORNL (2.5 hours) where attendees with visit the Spallation Neutron Source, High Flux Isotope Reactor, Frontier Supercomputer, and the historic Graphite Reactor. The tour is limited to 240 people and requires registration and documentation completed by March 22, 2024. See our Technical Tour page for more information.

Confirmation e-mail
Once you have completed your registration process, you will receive a confirmation email from IPACreg@ieee.org summarizing all the items selected. Should you not receive it, please check your spam box or contact the registration chair at IPACreg@ieee.org. Please do not register again.

Registration Changes
Your confirmation email with the confirmation number will allow you to make registration changes if needed. In the case that you do not receive an email, please contact the Registration chair at IPACreg@ieee.org. Please do not register again.

Cancellation policy (updated 13 Dec 2023)
All refund/cancellation requests must be provided in writing and received by April 1, 2024. There will be an administrative fee of 25% deducted from each refund. No refunds will be granted after April 1, 2024.

International travelers failing to obtain a US Visa prior to April 26, 2024 will be granted a refund minus an administrative fee of $100, on a case by case basis. A written request showing that they have applied for but have not received a US Visa must be sent to ipacreg@ieee.org by this date. See our Letter of Invitation & VISA page for more information.

Substitution Policy
All requests to substitute another person on an existing registration must be submitted in writing to the following email address IPACreg@ieee.org.

Beware of scams
Please note that IPAC’24 and CVENT will never ask a third party to retrieve financial or credit card information from a registrant without prior direct personal-arrangement between a registrant and IPAC’24 / IEEE staff member.

Be aware that an invoice with remittance details will be completed by an IPAC’24 staff member and will always be from the official email address: IPACreg@ieee.org.

*** Please do not hesitate to contact: IPACreg@ieee.org or registration@ipac24.org if you have any concerns or question.

Code of Conduct for IEEE Meetings

IEEE believes in openness, international collaboration, and the free flow of talent and ideas. Meetings, conferences, and other events provide a forum for the exchange of those technical and humanitarian conversations. IEEE is committed to providing a safe, productive, and welcoming environment to all conference, event, and meeting participants who engage with IEEE in these conversations.

To support this concept, IEEE has created a conduct and safety statement that will become the IEEE credo for conferences, events, and meetings.

Download the IEEE Conduct and Safety Statement (PDF, 134 KB)

Statement Translations in various languages can downloaded here.

Code of Conduct for APS Meetings

It is the policy of the American Physical Society (APS) that all participants, including attendees, vendors, APS staff, volunteers, and all other stakeholders at APS meetings will conduct themselves in a professional manner that is welcoming to all participants and free from any form of discrimination, harassment, or retaliation. Participants will treat each other with respect and consideration to create a collegial, inclusive, and professional environment at APS Meetings. Creating a supportive environment to enable scientific discourse at APS meetings is the responsibility of all participants.