SATELLITE EVENT

Request a Satellite Event

To arrange for a meeting during IPAC’24 please fill in the below form with the required information.

Upon receipt of the below information and once all details have been confirmed, the meeting organizer will receive a confirmation email to confirm the room booking.

Please Note:

• Limited space is available at the conference. Reservation will be done on first come, first served basis.
• Meeting Organizers are financially responsible for any equipment needed or any damage to the premises.
• All meeting rooms are equipped with projector, screen, 2-3 microphones, slide advancer with laser pointer.
• Room set up changes, catering or additional AV will be the meeting organizers own cost.
• At the end of the meeting, the room must be left in the same condition prior to the meeting.

Three rooms on level 3 in the Omni Hotel will be available for satellite meetings. Each room will be setup in a u-shape with seating for 40. Custom setups may be accommodated on a case-by-case basis.

The available slots for room booking are:

• from 12:00 to 6:00 pm on Sunday, May 19^th
• from 8:00 am to 10:00 pm from Monday, May 20^th, to Thursday, May 23^rd
• from 8:00 am to 5:00 pm on Friday, May 24^th

Satellite meeting room layout can be found here.

Your Name *

Your Email *

Proposing Organization *

Key Contact person, role and contact details *

Satellite Title *

Synopsis of the Satellite (150 words maximum) *0 / 150

Preferred date and time *

Select *Event styleMeetingSymposiumFunctionLecture

Anticipated numbers *

Please outline any specific requirements regarding room set up, AV, etc.

Would you like the Satellite advertised? *To all delegatesKept privateBy invitation

Will any attendees not be registered for IPAC (if yes, roughly how many?) *

Submit